The emergency does not have a bar code administration, and this project attempts to assess the need for such a system. In order to implement such a project a tool and procedures required which facilitates and supports a needs assessment. In this way, the bar code management system in the emergency department can be evaluated in terms of whether it can facilitate excellence in service delivery as well as error reduction.
A tool which would enable the collection of the data required for a needs assessment to support the implementation of a bar code system would be a survey. Specifically, an online survey can provide such a tool which ensures that respondents can complete the survey at their convenience while ensuring ease of data collection and accuracy for the researcher. There are several online services which can assist in this respect.

To be ready for this collection of data first an online system, such as Survey Monkey or Jot Form, must be chosen in order to load both the closed and open-ended questions. Once the survey is loaded into the software and it has been tested, a brief summary of the project and the purpose will be prepared to increase awareness of the survey and to provide information to management and potential respondents.

The data collection procedure begins with permission from the appropriate manager with regard to the project. Once this permission is received the next step is informing potential respondents of the objectives of the survey and how to participate. Without the engagement of staff, the tool cannot fulfill its function of collecting the data and providing insights into the implementation of the bar code system. Once there is awareness and a level of comfort with the idea of the survey then the collection of data can begin.

The brief summary of the survey, its objectives and the link to the survey will be provided to potential respondents. The first question will seek the consent of respondents to participate, followed by closed questions then open ended questions. This method will ensure that it is easy and convenient for respondents to answer the questions as well as for researchers to collect and analyze as the responses will automatically be collated. It is also important to ensure anonymity and confidentiality for respondents.

When the respondents have completed the survey then the data which has been collected can be analyzed on a question by question basis. Each question, both closed and open, relates to an aspect of the implementation of the bar code management system in the emergency department. In light of the responses it is hoped that a picture will emerge of insights with regard to the implementation of such a system.

There are barriers to the implementation of the survey, and these include resistance or lack of interest. The initial steps regarding the agreement and permission of management as well as a tool, such as a brief summary of objectives for potential respondents, are therefore important steps. By conducting this survey the resulting needs assessment will reveal the potential challenges, barriers and interest in implementing a bar code management system, such as technical skills of individuals or other concerns not yet known which are raised by staff. This would be summarized in a detailed document, as well as a more succinct presentation so that the project and the results can be shared appropriately.

The results of the survey, the analysis and summary of potential challenges should be presented to management and then the staff who participated. This would facilitate further discussion of the implementation for all stakeholders, and this engagement will likely facilitate the necessary understanding at all levels to identify gaps and opportunities that will aid in the implementation of bar code administration.